OYT South bulletin 9th December 2022

OYT South’s weekly newsletter, including details of what has happened on the boat in the last week, plus short notice sailing vacancies for crew and sea staff and other ways you can get involved, and all the charity’s news.

OYT South bulletin 9th December 2022

by | Dec 9, 2022

In this Bulletin
Sections which have changed since last time marked *

Volunteer sea staff bids for 2023
We won’t be able to sort out the volunteer rota for next year until after Christmas, but PLEASE send in your bids so we have everything ready when we sit down to draw up the lists!

If you want to sail as a volunteer in 2023, you need to send in details of when you are available and how much time you can spare – but please read the rest of this section before doing so!

We need to start by doing the relief skipper and volunteer first mate bookings and some essential training and assessment voyages for key people, as a priority. After that we will move on to other bookings.

Qualified sea staff (anyone who has previously sailed with us as a watchleader, bosun or engineer) – ideally please give us voyage numbers of anything you would like to do (see here for voyage numbers); or give us names of any regular clients you’d particularly like to sail with; or simply tell us the maximum number of days you can offer in 2023 and any times of year you can or can’t manage. Please be specific: “voyages in university holidays” only works if you tell us your exact holiday dates!

If you have NOT yet had a recommendation from our skipper to join our sea staff, then you need to do a training/selection voyage first, and the next step depends on your age. If you are aged 16 or 17 then you need to book on any standard youth voyage and aim to get your recommendation there. If you are aged over 25 you will need to get your recommendation on an adult training voyage – see below (open to people aged 18+). If you are aged 18-25 you have a choice and you can use either a youth or an adult voyage to try and earn your recommendation.

If you have already had a skipper’s recommendation (which means that EITHER you have sailed on a youth voyage and been told at the end that you have been recommended to come back for bosun or watchleader training, or you have done an adult voyage and been given a recommendation at the end) but are not yet an assessed and qualified member of sea staff, your next step is to sail on a youth voyage of four nights or more, for further training and assessment. Not all voyages are suitable for this but please send in details of your availability and we’ll aim to match you with an appropriate voyage.

Please note that we DO need you to send in details of when you can sail and how much time you can offer – please DON’T email to ask what voyage dates are available. The reasons for this are complicated but we will try to explain the process just to help people understand how complex it is for us to get the volunteer bookings organised!

Essentially, it’s not simply a question of finding dates that work for individuals and then just booking you. What we have to do is put together a TEAM of staff and volunteers for each voyage, with a skipper, 1M, 2M, 3M, bosun and/or engineer and often but not always a trainee mate or bosun, and we can’t book anyone until we have at least some idea of who else is going to make up each team. For example, at least one adult on each voyage must be a woman, if there are girls in the crew; and then we have to think about special skills if the group includes people with disabilities or challenging behaviour. We also don’t want to end up with a voyage where too many of the volunteers are all newly-qualified at their particular level – each trip should include some people who are comfortable and familiar in their roles and therefore hopefully able to support those who are new to it. Then sometimes the client will be a school or charity where a staff member has qualified or wants to qualify as a volunteer, so needs a staff berth. Meanwhile, some client groups are just not suitable for brand-new trainee mates. Plus we have to think about some priority bookings (e.g. people who have been identified as potential first mates or skippers, if we can give them enough time on the boat). And we do promise that people who help the most with other things like refit or raising money or introducing us to new clients will be higher up the list to get their choice of voyages.

On top of all that we want to try to be fair to all our volunteers and make sure everyone gets at least a voyage or two! No point confirming voyages for someone who is really flexible only to find that they have taken the only dates that would have worked for someone else who has limited availability.

We hope that explains things for you – we really need to get bids in from as many people as possible before we can start the allocation process and it will take until January or February before we can start confirming bookings for every voyage. If you really need an answer more quickly than that then please tell us your deadline and we will do our best for you.

Once the main round of allocations is completed we will advertise any remaining gaps, but you may find there’s not a lot of choice at that stage. Please send bids or questions to webmaster1@oytsouth.org.

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* New sea staff recommendations from 2022
If you received a new recommendation from a skipper in 2022 to think about training and sailing as a volunteer with us, but you haven’t yet completed your mates’ application form and at least started the process of sorting out references, DBS and qualifications, then do think about whether you want to take up your recommendation – you need to do so NOW or you will miss out on voyages in 2023. If you can’t find your email telling you what you need to do, please let us know.

If you are aged under 25 and were told that you had potential as a possible future watchleader or bosun, but you need to sail again and get more experience first, have a look at the dates for individual voyages next year (regular voyages and also the September voyage which is specifically for young trainee sea staff) and let us know when you would be available to sail. There may be bursary funding available for promising future volunteers who cannot afford to sail enough to get the experience you need – please ask.

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* February shorebased training weekend for volunteers – NEW Sunday courses
The usual shorebased training weekend for volunteers has now been CONFIRMED for February 11th and 12th. There will definitely be an RYA one-day first aid course on the Sunday, and a second on the Saturday if we have sufficient demand.

We can also run GMDSS assessments (for your radio licence) – this involves an online course which MUST be completed in advance, with a practical session and exam on the day.

And on Saturday and Sunday we have two days divided between a range of interesting courses!

On Saturday morning we have Dr Emily Setty, a Senior Lecturer in Criminology at the University of Surrey. Her research focuses on young people’s experiences of risk and harm online, from online misogyny and other forms of ‘online hate’, self-harm and suicide-related content, ‘cyber-bullying’, sexual image sharing and pornography, ‘influencer culture’, pro-thinness and eating disorder content, mis/disinformation and ‘fake news’, digital footprints, privacy and ‘cancel culture’, among others.

On Saturday afternoon we have a session with Robbie Crow on disability awareness, looking at the concepts of disability, equality, inclusion, and accessibility and featuring Robbie’s 4-year-old golden lab guide dog!

On Sunday morning we have Dave Serpell-Stevens from Autism Hampshire. In recent years, we have seen a significant increase in bookings for young people on the autistic spectrum, including what used to be defined as Aspergers syndrome. More than half of all individuals who have been diagnosed with Autistic Spectrum Disorder also have signs of ADHD, which is very common among our young crew members. Dave’s session will cover an explanation of the spectrum and the diversity of the autistic community; the estimated incidence of autism and factors which may explain the discrepancy between the number of male and female diagnoses; an exploration of some traits and characteristics and how these may manifest themselves in the behaviour or responses of someone on the spectrum; and some suggestions on what we can do to support young people with ASD on board to help ensure that everyone has the most positive voyage experience possible.

Sunday afternoon will start with Brigid Stoney looking at fun and interesting ways of teaching the RYA Start Yachting and Competent Crew syllabus on board. All our sea staff ought to be comfortable with teaching sections of the syllabus, so if you would feel daunted next season on the day the skipper asks you to run a session on weather or rules of the road, this training session is for you! On the other hand, if you have been teaching these sessions for years and are comfortable with doing it, please come along anyway and share your best ideas.

The final session on Sunday afternoon will be on Safeguarding with an update from Steve Lacey on some recent changes in both policy and procedures. Strongly recommended for skippers and first mates but everyone else is welcome!

Prices: £80 for first aid, including room hire, instructor and first aid handbooks, £30 for the whole day on Saturday and / or £30 for the whole day on Sunday. GMDSS costs £40 plus a separate £60 exam fee payable to the RYA. Lunches either day £5; Saturday dinner £15; Sunday breakfast £5.

Details and a booking and payment form here, Please do read the details but email first (caroline.white@oytsouth.org) to reserve places on your chosen courses and dates and only use the payment form once your places are confirmed – we will only run all courses if there is enough interest; and on the other hand we don’t want someone paying for a place just after we have filled the last space!

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* New website – help needed
Over the last few months we have been putting together a brand-new website for OYT South! We’re getting close to going live and now we need some help.

We’d like a few people who have excellent attention to detail and are strong on spelling and grammar to check the new site over the next few weeks and let us know if you spot any problems. Then ideally we will pick a date for going live when everyone in that team is available and give everyone a section to double-check on the day. In theory we should have things set up so all the links will still work on the real server as opposed to the testing server, but it’s always possible we will have missed something! The people who have proof-read the site (and so will be familiar with the structure by then) will be able to help us make any final corrections straight away. Email caroline.white@oytsouth.org if you are interested.

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* Winter refit news – and help needed
It’s been a little while since the last bulletin and the refit team have done an immense amount of work!

There has been loads of painting, with all the white work on deck now done. The winches have been serviced; the heads have been serviced; Josh has dealt with the prop shaft and moved on to the engine and generator. The radiators have been sanded ready to paint. The water tanks have all been flushed through and new sensors fitted; lots of things have been sent off for servicing; and the fire system has been checked this week.

In between all that the team has had a chance to get to two gigs – big thanks to Andy Viney for getting them in to see the Sea Girls (his nephew Rory plays lead guitar) and to Oysterband for tickets for their Portsmouth gig.

Huge thanks to the core team of Holly, Josh, Lauren, Sara and Aaron Arnold, plus Graeme Findlay, Julian Ware, Nige Bush Richard White and Gary Wakefield.

We still need help on weekdays as normal until 22nd December – email refit@oytsouth.org if you can spare any time. There’s painting to do, and plenty of indoor jobs while it’s cold. Cake, mince pies etc. are always welcome morale boosters ….!

Lauren will be looking after the refit in January and she’s happy to work some Sundays and take a weekday off instead if that helps us to get more volunteers, so please email her on refit@oytsouth.org with any dates (weekdays or Sundays) that you could manage and she will confirm which are actually working days when she knows which dates will attract the most helpers.

Sea staff – don’t forget that if we have multiple applications for popular voyages next year, priority goes to people who have helped the charity in other ways – coming to refit, raising money, introducing new clients etc. Helping at refit is also a great way to learn about bits of the boat you might not see during the season – and it’s always fun and sociable too!

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2023 voyages available for young people
Dates open for individual bookings are as follows. Please state your age when applying – we can sail with young people aged 11-25 but we aim to organise compatible groups and not have too wide an age range on any voyage.

7-11 April 2023, Southampton, 4 nights, £475
20-26 July 2023, Falmouth to Brixham, 6 nights, £675
9-15 Aug 2023, 6 nights, Brixham, £675
16-22 Aug 2023, 6 nights, Brixham, £675
29 Aug-3 Sept 2023, 5 nights, Poole to Southampton, £575

There is also a voyage 5-10 Sept out of Southampton aimed at people aged 16-25 who have already sailed with us and been recommended to train as volunteers to sail on future voyage. Places on this voyage are by invitation only but if you would like to be considered, please email us.

We’re happy to take smaller groups (e.g. three or four people) on individual voyages to mix with others; but many clients will want to book the whole boat exclusively for their own group (twelve to fifteen people, including any adult leaders who come with the group). Dates available for whole-boat bookings:

12-16 April 2023, 4 nights, Southampton, £475 per person
30 April-5 May 2023, 5 nights, Southampton, £575 per person
14-19 May 2023, 5 nights, Southampton, £575 per person
5-10 July 2023, 5 nights, Poole to Brixham, £575 per person
9-14 Oct 2023, 5 nights, Southampton, £575 per person.

Contact webmaster1@oytsouth.org to express an interest.

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2023 adult voyages and volunteer training

We have adult voyages scheduled as follows:

5-7 May 2023, Southampton, 2 nights, age range 18+, £245 per person, adult weekend voyage (Friday evening to Sunday evening).

11-15 Sept 2023, Southampton, 4 nights, age range 18+, £475, adult week (Monday to Friday).

22-24 Sept 2023, Southampton, 2 nights, age range 18+, £245 per person, adult weekend voyage (Friday evening to Sunday evening).

These are open to anyone aged 18+ but priority will be given to people who are interested in finding out more about volunteering with the charity and potentially hoping to use the voyage to earn a recommendation for volunteer training (especially those who have not had the opportunity to earn a recommendation on a youth voyage), as well as current volunteers looking for some extra training on a voyage where they can focus on their own skills without the responsibility of supervising young people at the same time.

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Chris Ellis Award – win £££s off the price of your next voyage!

Now open for 2022 entries.

If you have enjoyed a voyage with OYT South and want to come again (and are aged 11-25), please think about entering for this award. You can win up to £500 off the price of another voyage, by sending in an account of a voyage you have already done with us. It can be a logbook, diary, story, pictures, video – anything which gives the judges an idea of why you had a good time and would like to come again. The prize is judged at the end of each season and the award can be spent on a voyage the following year. Entries should be emailed to webmaster1@oytsouth.org or posted to the office. See here for more details of this award, which was set up in memory of the charity’s founder. You can also see some previous winning entries.

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* Financial appeal
Huge thanks this week for a number of very generous donations and pledges: to the Patrick and Helena Frost Foundation, for the vessel refit; to the Royal Cruising Club, for bursaries; to the Honourable Company of Master Mariners, for seagoing staff salaries; to the Whirlwind Charitable Trust, for a contribution to Prolific’s new mainsail; and to Felixstowe Master Mariners for a kind contribution!

We need a regular flow of funds to cover at least three major areas: bursaries for young people who could not otherwise afford to sail; vessel maintenance and equipment; and staff salaries – please help, or pass on our details to anyone you come across who might make a grant, large or small.

See here for how to make a donation – you can contribute by cheque, phone or PayPal, but please do something if you possibly can. Don’t forget that if you complete and return a Gift Aid form (pdf) we can claim back tax on your donation.

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Movement for Good Awards –
FOUR DAYS TO GO – please nominate us and share the link!
We weren’t lucky in the September draw – but please nominate us now for the December draw for funding from Movement for Good! Even if you nominated us for a previous draw you can do so again.

Several times in the past we have been successful with these awards and we have had significant sums to spend on our work with young people, but it really does require as many people as possible to nominate us and to share this post and encourage others to help – it’s incredibly quick and easy! We weren’t lucky in the June draw but that’s all the more reason to keep on nominating us for the next draw.

Go to https://movementforgood.com/ecclesiastical and click Nominate Now. In the box “search for charity name or number”, put Ocean Youth Trust South or 1079959 and select “education and skills” under “charity type”. Fill in your own details and that’s it – it takes seconds!

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Painting of Prolific – prints available to buy!

Our friend, Gosport-based marine artist Colin Baxter, has prints taken from an original painting of Prolific available for you to buy.

The unframed prints will measure 370mm x 230mm plus border. They will be numbered and signed, and will cost £45 if you can pick yours up in Gosport, and £50 if you need it posted (they will probably come rolled in a cardboard tube). Order here:

Postage / collection options

Anyone outside the UK wanting to order a copy, please email us.

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Raise funds for OYT South if you’re shopping online
we’ve made over £1,100 through Easyfundraising!
“What a fool I was!” says Mark Todd.

“For ages I’ve seen in the bulletin that Easyfundraising is a good way to raise money for charity, but I never got round to doing anything about it, and when Caz told me how easy it was, I didn’t listen.

I thought it might be a hassle, or that I’d have to remember to do something when I bought stuff online, or that it probably wasn’t really worthwhile.

This week I finally got round to it and it turns out it’s a REALLY EASY way to raise money for the charity I care about … and I definitely should have done it sooner.

It takes a minute or two to sign up; you can do it on a desktop, tablet and/or phone, and you can install a widget that flags up when a donation is available. Once that’s done, imagine you’re looking to buy – say – a rainbow unicorn: just put “rainbow unicorn” in your usual search box, and the list of results shows you which sites come with donations, and how much. It’s up to you what to pick and whether to accept the donation from the site, but a huge choice of sites will offer a donation – and it doesn’t cost you a penny.

I don’t know why I didn’t do it sooner … but if there’s anyone else who has been like me and just not got round to it, PLEASE click the link now and sign up!”

We have already raised more than £1,100 through Easyfundraising – huge thanks to everyone who has used it!

OYT South is also registered with Amazon Smile which makes donations to us when people shop – Amazon will donate 0.5% of the net purchase price on eligible purchases. If you ever shop with Amazon, do have a look – once you pick Ocean Youth Trust South as your chosen charity and start using https://smile.amazon.co.uk, you don’t need to do anything further, and all your other Amazon account settings remain unchanged.

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OYT South social media – please get involved
One of the simplest ways you can help us while we can’t sail is to keep looking at our social media pages and share, retweet or like as many posts as possible. This all helps to make sure other people hear about us too – and the more we can keep alive the interest in our charitable work, the more people might help us now or start to think about sailing with us in future. Maybe you’ve got a community group, a local page, even a street WhatsApp where members might like to know that you are involved with a charity that could be of interest to them?

We are on Facebook at https://www.facebook.com/oytsouth – please do give us a Like! If you were friends with John Laing on our old page (https://www.facebook.com/johnlaingsailing please do move to the new page now.

We are also on Twitter @oytsouth so please follow us!

And Instagram @oyt_south

And LinkedIn Ocean Youth Trust South

Please note that OYT South has a policy that our adult staff and volunteers should not make or accept individual online friend requests with crew members aged under 18, or vulnerable adults. Crew members can use the sites to stay in touch with the boat and with each other, but not with individual staff and volunteers.

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Branded clothing
OYT South branded clothing available – please see here. You can buy hoodies (in a wide range of colours), fleeces, short- and long-sleeved t-shirts, baseball caps, beanie hats, polo shirts and more, all with OYT South’s logo!

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Raise And Sail – website for anyone looking to raise money to come sailing
Raise And Sail is a section of this website full of ideas, information and support for young people who would like to raise money in order to come sailing with us. Huge thanks to Fiona Keen and Emma Burrows for putting Raise And Sail together. We hope you will find it useful – let us know how you get on as we can add success stories and new ideas to the site in due course.

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New readers’ welcome and introduction
If you have recently registered your interest in OYT South, welcome to our newsletter, which is sent out almost every week, normally on a Friday, and is also copied onto the website.

If you have just started receiving this newsletter by email, it is because we believe you have signed up and consented to receive it – perhaps by emailing us to ask for it, completing a form on our website, or adding your email address to the book on board where people can sign up to receive news, as well as leaving comments. If this was a mistake or you simply decide you want to stop receiving the newsletter, just press “reply” to the email and write UNSUBSCRIBE at the top, or email webmaster1@oytsouth.org asking to unsubscribe.

Each week the newsletter includes a wide range of news from the boat and from the charity, including details of voyages available for young people; adult voyages; opportunities for adult volunteers both ashore and afloat, and much more. We find that while some people read the bulletin almost every week, many others dip in and out, and read it when it’s convenient – which is why some items are repeated. New items are marked with an asterisk * so that if you did read it last week, you can see which sections you can safely skip.

Please feel free to join in any OYT South activities – nothing here is restricted to long-standing members or people who already know one another. New people are always very welcome!

If you need an introduction to the work of OYT South, you should find a lot of useful information on our website. But essentially, we are a registered charity (no. 1079959) which exists to offer adventure under sail as a personal development opportunity for young people aged 12-25, from the widest possible range of backgrounds. A high proportion of our young crew members are disadvantaged or deserving in some way: many of these sail in groups organised by other charities, youth clubs, special schools and so on, and will fill the bulk of our term-time voyages. But those from more fortunate backgrounds are also welcome to sail, either in groups or by coming as individuals on a mixed voyage. Every year we run a variety of shorter local voyages plus longer adventure trips – sometimes including Tall Ships races during the summer holidays. If you are aged 12-25 and hoping to sail as a crew member, take a look here – and this section is also useful for adults who are thinking of organising a voyage for a young person. Adults planning to organise a full group voyage should also see here. Adults who want to sail themselves should see here.

We have a professional staff skipper and engineer, but our watch leaders are normally all volunteers, who combine sailing skills with an interest in working with young people. You can find more information here – how the system works, how to join, and profiles of existing staff and volunteers.

To volunteer for OYT South ashore, please see here. To help with the vessel’s annual refit, see here.

It is a very expensive business maintaining a boat, running an office and employing staff. If you want to help us, please become a member of OYT South. Or see here for information on making a donation.

If you have any questions, please do email – or contact the office.

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Receiving this newsletter by email
Many thanks to all those who have given consent to receiving this newsletter by email. If you are not currently getting it by email and would like to, please just click here Newsletter Subscribe and press “send”, or email webmaster1@oytsouth.org.

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