OYT South bulletin 11th December 2023

OYT South’s weekly newsletter, including details of what has happened on the boat in the last week, plus short notice sailing vacancies for crew and sea staff and other ways you can get involved, and all the charity’s news.

OYT South bulletin 11th December 2023

by | Dec 11, 2023

In this Bulletin
Sections which have changed since last time marked *


* Shorebased training weekend 10-11 February BOOK NOW! First Aid, safety at sea, diversity, wellbeing, GMDSS and more!
Book now
for our training weekend in Gosport 10-11 February!

Tony Salmon will be running the RYA one day First Aid course – price £80. There will be 12 places on Saturday 10th Feb and if there is more demand, we can add a second course on the Sunday. This qualification needs to be renewed every three years and is compulsory for second mates and above, and strongly recommended for all other volunteers, as well as giving you a valuable skill and confidence in everyday life, not just when you are sailing. Email caroline.white@oytsouth.org to reserve a place – let us know if you can ONLY manage Saturday OR Sunday. If we end up running courses on both days and you find we’re offering another course you’d like to do over the weekend, we’ll try to organise things so you can do both.

For anyone not doing first aid, or doing first aid on one day and wanting to join sessions on the other day, we have the following at just £30 per day to cover both morning and afternoon sessions:

Saturday morning: an Introduction to Equity, Diversity and Inclusion, covering awareness and leverage of privilege; inclusion to sustain diversity; cultural awareness and belonging; and supporting asylum seekers and refugees. The speaker is Shamila Dhana, a volunteer community activist for women, migrants & the BAME community and a Trustee and Founding member of Portsmouth City of Sanctuary. In 2019, Shamila was the recipient of the Inspirational Women of Portsmouth Awards, category Community Activism. In the same year she won the IFRC Female Innovation Award for her work with Migrant women in Portsmouth, chosen from over 300 worldwide Red Cross Female Volunteers. In 2022 she was awarded the HM Queen Elizabeth II Platinum Jubilee Champion award for her community service in Portsmouth. Shamila is an inspirational speaker who empowers others with her own story of resilience and her mission to lift others up.

Saturday afternoon: Mental Wellbeing with Hannah from Engendering Change. Hannah will be talking to us about how we can best look after our own wellbeing and the wellbeing of others, including looking at how we can spot signs of mental health distress and what we can do to help.

Sunday morning: A session run by James Stevens, our newest Trustee and former Training Manager and Chief Examiner of the RYA. He introduced the RYA Sea Survival course and was chairman of the National Watersports Safety Committee and has attended numerous MAIB accident enquiries, so there’s no-one better to talk to us about safety at sea. His session will be on Accident and Incident Avoidance and Management for Watchleaders and Bosuns (though of course skippers and 1Ms and trainee volunteers are welcome too). In an interactive session, James will look at the role of watchleaders and bosuns in preventing accidents and incidents. In the event of an accident or incident we will consider how to assist the skipper and work as a team in managing the aftermath. Good sea staff are regularly considering “What if….?” and reflecting on how they would handle difficult situations. This will be a fascinating session and we’ll keep the price as affordable as possible.

Sunday afternoon: This will be broken into a number of short sessions. It will start with an hour from Ocean Safety on the care and packing of lifejackets, with a short look at liferafts. We really need as many volunteers as possible to be familiar with re-packing lifejackets as it’s a lot of work after our regular inflation tests, designed to ensure that no-one is wearing a lifejacket which has any damage – even a pin-prick – which would cause it to deflate when someone needs it to work. Knowing how to check all the component parts and repack them properly is a vital skill. There will also be a short refresher session with our safeguarding team, and a short session run by Lauren on chart corrections.

We can also run GMDSS assessments (for your radio licence) which involves an online course which must be done in advance, and then a short practical session and assessment at the training weekend, fitted in around other courses. You’ll need to pay £40 to OYT South plus a £70 fee to the RYA.

There will be the usual supper and social gathering on the Saturday night, in Gosport – all welcome!

We can provide lunch on Saturday and Sunday (£5 each); breakfast on Sunday (£5) and dinner on Saturday (£15).

We’ve had one very kind offer of some accommodation on Saturday night for a few volunteers who really couldn’t attend the training weekend otherwise – please ask; and if anyone else living locally can offer a bed for the night, or even a sofa if someone brings a sleeping bag, do let us know.

Booking form, details, timings and locations here: https://www.oytsouth.org/training-weekend/

Please BOOK NOW!

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* 2024 volunteer sea staff bookings – EMAIL NOW! Including people who were told on voyages this year that they should think about returning as volunteers
Please send in your bids for sailing next year, ideally by 1st January – either dates when you would like to sail, or details of the maximum number of days you can offer and any dates you can’t manage.

The process is that we will book relief first mates and after that we’ll look at a few other priorities (e.g. for training and assessment to senior levels) before allocating teams of people to fill the other roles on each voyage.

For those of you who haven’t been through the process before or can’t remember, here’s a quick run-down:

It really helps if you can look at the sailing programme when sending in your availability. There’s no point, for example, telling us you can sail from 5th to 15th August – that’s half of one voyage and half of the next so there’s no complete voyage you can do!

Qualified sea staff (anyone who has previously sailed with us as a watchleader, bosun or engineer) and anyone who has already sailed as sea staff but is partway through training and assessment – ideally please give us voyage numbers of anything you would like to do (see here for voyage numbers); or give us names of any regular clients you’d particularly like to sail with; or simply tell us the maximum number of days you can offer in 2024 and any times of year you can or can’t manage. Please be specific: “voyages in university holidays” only works if you tell us your exact holiday dates!

If you have NOT already sailed as sea staff but you HAVE had a skipper’s recommendation (which means that EITHER you have sailed on a youth voyage and been told at the end that you have been recommended to come back for bosun or watchleader training, or you have done an adult voyage and been given a recommendation at the end) but are not yet an assessed and qualified member of sea staff, your next step is to sail on a youth voyage of four nights or more, for further training and assessment (after which you can do other voyages next year). Not all voyages are suitable for this but please send in details of your availability and we’ll aim to match you with an appropriate voyage. There is paperwork to be completed before you can sail (DBS, references etc) and we will give priority in bookings to people who have completed or made good progress with this, ahead of people who haven’t started or have delayed with it. So if you want to sail as a volunteer in 2024, please make sure you are in touch with seastaffadmin@oytsouth.org about your paperwork.

If you have NOT yet had a recommendation from our skipper to join our sea staff, then you need to do a training/selection voyage first, and the next step depends on your age. If you are aged 16 or 17 then you need to book on any standard youth voyage and aim to get your recommendation there. If you are aged over 25 you will need to get your recommendation on an adult training voyage (open to people aged 18+): there will be two adult weekends in 2024 (3-5 May and 11-13 Oct) plus a longer adult voyage which is currently pencilled for 11-15 Sept though we can still move it if a youth group requests that week.

 Please note that we DO need you to send in details of when you can sail and how much time you can offer – please DON’T email to ask what voyage dates are available. The reasons for this are complicated but we will try to explain the process just to help people understand how complex it is for us to get the volunteer bookings organised!

Essentially, it’s not simply a question of finding dates that work for individuals and then just booking you. What we have to do is put together a TEAM of staff and volunteers for each voyage, with a skipper, 1M, 2M, 3M, bosun and/or engineer and often but not always a trainee mate or bosun, and we can’t book anyone until we have at least some idea of who else is going to make up each team. For example, at least one adult on each voyage must be a woman, if there are girls in the crew; and then we have to think about special skills if the group includes people with disabilities or challenging behaviour. We also don’t want to end up with a voyage where too many of the volunteers are all newly-qualified at their particular level – each trip should include some people who are comfortable and familiar in their roles and therefore hopefully able to support others who are new to their own role. Then sometimes the client will be a school or charity where a staff member has qualified or wants to qualify as a volunteer, so needs a staff berth. Meanwhile, some client groups are just not suitable for brand-new trainee mates. Plus we have to think about some priority bookings (e.g. people who have been identified as potential first mates or skippers, if we can give them enough time on the boat). And we do promise that people who help the most with other things like refit or raising money or introducing us to new clients will be higher up the list to get their choice of voyages.

On top of all that we want to try to be fair to all our volunteers and make sure everyone gets at least a voyage or two! No point confirming voyages for someone who is really flexible only to find that they have taken the only dates that would have worked for someone else who has limited availability.

We hope that explains things for you – we really need to get bids in from as many people as possible before we can start the allocation process and it will take until January before we can start confirming bookings for every voyage. If you really need an answer more quickly than that then please tell us your deadline and we will do our best for you.

Once the main round of allocations is completed we will advertise any remaining gaps, but you may find there’s not a lot of choice at that stage. Please send bids or questions to webmaster1@oytsouth.org.

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* Refit news – please come and help in the New Year!
Winter refit 2023-4 is well under way!

Big thanks this week to Josh, Lauren, Lynne, Susanna, Caitlin, Mark Todd and Steve and Cathy Lacey..

Lauren has been doing a lot of work on our charts:

Five chart folios

Susanna has been finding new uses for old charts:

Origami dragon made of old charts

The team also continued with painting and cleaning, as well as checking everything was in place for the survey and coding inspection:

Josh is happy to have a new fire extinguisher

Mark joined the boat on Thursday to welcome a new surveyor – all went well with his visit and inspection.

The refit team are now away for a bit but please come and help with the refit in the New Year!

Prolific is staying in Ocean Village but not on our usual berth – we are tucked in for the winter on a sheltered berth by the hotel. We also have some lovely refit accommodation a short drive away by the Hamble.

Just call the boat on 07990 518915 or email refit@oytsouth.org if you want to come and help us. At the moment we are looking for help on weekdays: do let us know if you can help any time from now until March, either for just one day or for a longer period or some sort of regular commitment such as a day each week.

If you want to come and help for longer than a day and you need accommodation, just ask – it all depends what we have available.

We can use both skilled and unskilled volunteers, and it all helps to keep the boat in good condition and to try and avoid losing any time on voyages next season to maintenance issues.

Sea staff who want to sail next season: remember that if lots of volunteers all apply for the same dates, priority will go to people who have helped us in other ways – coming to refit, raising money, introducing new clients etc!

You can read more about how refit works here.

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ASTO race August 2024 – Guernsey to Poole
One very special voyage next summer will be the ASTO race from Guernsey to Poole, competing against other sail training vessels crewed by young people, with events in the two host ports.
The voyage will take place 10-17 August and because it is a little longer than our other voyages, at seven nights, it’s a bit more expensive than some other voyages at £815 per person plus the cost of your travel to Guernsey (currently there are foot passenger tickets for the Poole to Guernsey ferry advertised at just over £50), so you might want to think about this early and give yourself more time to save up.

This is going to be one of the highlights of Prolific’s summer and a place on the voyage would be ideal for anyone aged 14-25 looking for an adventure. Also great for a DofE Gold residential!

(Thanks to Max Mudie for these photos of last year’s ASTO Solent race).

Prolific in Solent Small Ships Race (photo: Max Mudie) Prolific in Solent Small Ships Race (photo: Max Mudie) Prolific in Solent Small Ships Race (photo: Max Mudie)

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2024 voyages available for individuals and group bookings
Please see here for next year’s voyage availability – we have some voyages designated for group bookings (such as a school or youth group, or another charity); some voyages for individual bookings; and some which could be either for groups or individuals, depending on demand. A couple of individual voyages are shown as “UK only” which makes them suitable for younger crew members and people without passports. (Other individual voyages MAY go to France if we are lucky with the weather so passports will be needed; passport requirements for group bookings will be agreed with the group organiser).

For individual bookings on youth voyages, please contact VoyageAdmin@oytsouth.org.

To discuss group bookings, please email caroline.white@oytsouth.org.

For adult bookings and volunteer training / selection voyages, please contact SeaStaffAdmin@oytsouth.org.

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Chris Ellis Award – win £££s off the price of your next voyage!
Open for 2023 entries, which must be submitted by Christmas.

If you have enjoyed a voyage with OYT South and want to come again (and are aged 11-25), please think about entering for this award. You can win up to £500 off the price of another voyage, by sending in an account of a voyage you have already done with us. It can be a logbook, diary, story, pictures, video – anything which gives the judges an idea of why you had a good time and would like to come again. The award can be spent on a voyage the following year. Entries should be emailed to webmaster1@oytsouth.org or posted to the office. See here for more details of this award, which was set up in memory of the charity’s founder. You can also see some previous winning entries.

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Nominate an exceptional young person for an MDL sail training award – please spread the word
MDL Marinas are seeking nominations for exceptional young people for fully-funded places on a voyage with us in the Easter holidays next year.

OYT South has run voyages for MDL award winners for many years and we’ve met some outstanding young people through the scheme. As the website says, MDL wants to recognise “young people aged between 12 and 18, who have supported those around them, shown exceptional accomplishments and achievements or who have overcome adverse personal circumstances”.

Please do think about whether you know anyone who deserves to be nominated, and spread the word as widely as possible.

Nominations need to go to MDL, not to OYT South – we have no role in selecting the winners, apart from checking that that there isn’t anything which would make it hard for us to keep them safe on board.

MDL will aim to arrange informal chats with shortlisted candidates at one of their marinas so ideally anyone nominated should live within reach of an MDL marina.

Deadline for nominations: Friday 12th January.

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Movement for Good Awards – please nominate us to win £1,000 – deadline 17th December
In December, 120 charities will receive a £1,000 grant, spread across 12 days, based on nominations from the public, through Movement for Good – please nominate us! If you follow that link and scroll down the page, you’ll come to a form already set to vote for us – you just have to add a few details and press the button at the bottom. It takes seconds!

We have been lucky enough to win a few times in the past but not recently, so PLEASE send in your nomination this time. £1,000 could provide voyages for two disadvantaged young people who wouldn’t otherwise be able to sail; or it could buy food for everyone on board for days, or a piece of equipment for the boat.

Movement for Good logo

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* Financial appeal
Huge thanks to the Patrick and Helena Frost Foundation whose very generous donation towards the refit arrived last week. Special thanks also to Ned’s Fund for another fantastic donation towards bursaries; to Penny Scott-Bayfield for a great contribution; and to Wescom who are once again donating flares that Prolific needs.

We need a regular flow of funds to cover at least three major areas: bursaries for young people who could not otherwise afford to sail; vessel maintenance and equipment; and staff salaries – please help, or pass on our details to anyone you come across who might make a grant, large or small.

See here for how to make a donation – you can contribute by cheque, phone or PayPal, but please do something if you possibly can. Don’t forget that if you complete and return a Gift Aid form we can claim back tax on your donation.

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Prolific earrings inspired by a crew member – ideal Christmas present!
As Christmas approaches, don’t forget these very special earrings, designed by Vurchoo based on a drawing by a Prolific crew member and with part of the proceeds coming to us to support our charitable work! You can read the full story here.

£40 in either gold or silver – click the pictures to see how to buy them.

Gold earrings Silver earrings

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Raise funds for OYT South if you’re shopping online
we’ve made over £1,550 through Easyfundraising! Try it for your online Christmas shopping.

“What a fool I was!” says Mark Todd.

“For ages I’ve seen in the bulletin that Easyfundraising is a good way to raise money for charity, but I never got round to doing anything about it, and when Caz told me how easy it was, I didn’t listen.

I thought it might be a hassle, or that I’d have to remember to do something when I bought stuff online, or that it probably wasn’t really worthwhile.

This week I finally got round to it and it turns out it’s a REALLY EASY way to raise money for the charity I care about … and I definitely should have done it sooner.

It takes a minute or two to sign up; you can do it on a desktop, tablet and/or phone, and you can install a widget that flags up when a donation is available. Once that’s done, imagine you’re looking to buy – say – a rainbow unicorn: just put “rainbow unicorn” in your usual search box, and the list of results shows you which sites come with donations, and how much. It’s up to you what to pick and whether to accept the donation from the site, but a huge choice of sites will offer a donation – and it doesn’t cost you a penny.

I don’t know why I didn’t do it sooner … but if there’s anyone else who has been like me and just not got round to it, PLEASE click the link now and sign up!”

We have already raised over £1,550 through Easyfundraising – huge thanks to everyone who has used it!

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MDL Christmas carols and fundraising
Massive thanks to MDL who have come up with yet another great idea for raising money for us:

MDL's Christmas carols, drinks and mince pies - raising money for OYT South and the Salvation Army: Ocean Village, Southampton, 19th December, 7pm

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OYT South social media – please share as well as liking!
If you look at the top left of any page on our website, you can click on icons for Facebook, Twitter, Instagram, YouTube and LinkedIn. We are also on TikTok. Please share our social media posts as widely as you can – with the help of all our supporters, this charity is doing some amazing work and we need more people to hear about it. You don’t need to do anything more than share a post, or perhaps add a comment which could be as simple as “I’ve sailed with this charity!” or “I volunteer for this charity!”.

Please note that OYT South has a policy that our adult staff and volunteers should not make or accept personal online connections with crew members aged under 18, or vulnerable adults. Crew members can use the sites to stay in touch with the boat and with each other, but not with individual staff and volunteers.

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Branded clothing
OYT South branded clothing available – please see here. You can buy hoodies (in a wide range of colours), fleeces, short- and long-sleeved t-shirts, baseball caps, beanie hats, polo shirts and more, all with OYT South’s logo!

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New readers’ welcome and introduction
If you have recently registered your interest in OYT South, welcome to our newsletter, which is sent out almost every week, normally on a Friday, and is also copied onto the website.

If you have just started receiving this newsletter by email, it is because we believe you have signed up and consented to receive it – perhaps by emailing us to ask for it, completing a form on our website, or adding your email address to the book on board where people can sign up to receive news, as well as leaving comments. If this was a mistake or you simply decide you want to stop receiving the newsletter, just press “reply” to the email and write UNSUBSCRIBE at the top, or email webmaster1@oytsouth.org asking to unsubscribe.

Each week the newsletter includes a wide range of news from the boat and from the charity, including details of voyages available for young people; adult voyages; opportunities for adult volunteers both ashore and afloat, and much more. We find that while some people read the bulletin almost every week, many others dip in and out, and read it when it’s convenient – which is why some items are repeated. New items are marked with an asterisk * so that if you did read it last week, you can see which sections you can safely skip.

Please feel free to join in any OYT South activities – nothing here is restricted to long-standing members or people who already know one another. New people are always very welcome!

If you need an introduction to the work of OYT South, you should find a lot of useful information on our website. But essentially, we are a registered charity (no. 1079959) which exists to offer adventure under sail as a personal development opportunity for young people aged 11-25, from the widest possible range of backgrounds. A high proportion of our young crew members are disadvantaged or deserving in some way: many of these sail in groups organised by other charities, youth clubs, special schools and so on, and will fill the bulk of our term-time voyages. But those from more fortunate backgrounds are also welcome to sail, either in groups or by coming as individuals on a mixed voyage. Every year we run a variety of shorter local voyages plus longer adventure trips – sometimes including Tall Ships races during the summer holidays. If you are aged 11-25 and hoping to sail as a crew member, take a look here – and this section is also useful for adults who are thinking of organising a voyage for a young person. Adults planning to organise a full group voyage should also see here. Adults who want to sail themselves should see here.

We have a professional staff skipper, mate and engineer, but our watch leaders are normally all volunteers, who combine sailing skills with an interest in working with young people. You can find more information here – how the system works, how to join, and profiles of existing staff and volunteers.

To volunteer for OYT South ashore, please see here. To help with the vessel’s annual refit, see here.

It is a very expensive business maintaining a boat, running an office and employing staff. If you want to help us, please become a member of OYT South. Or see here for information on making a donation.

If you have any questions, please do email – or contact the office.

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Receiving this newsletter by email
Many thanks to all those who have given consent to receiving this newsletter by email. If you are not currently getting it by email and would like to, please just click here Newsletter Subscribe and press “send”, or email webmaster1@oytsouth.org.

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